Project Manager for PTR Productions. Our client is Kerynn Walsh, a lecturer from AUT’ University contracting our company to create 2x videos of 2-3 minute lengths. (logo designed by Ryan Holton).
I became the Project Manager on August 26th after a conversation between myself and the original Project Manager -Ryan Holten -led to an agreement of our skills being better suited for different roles. Since becoming theProject Manager I have taken over a majority of the paper work where as before it was more of a shared job between the team. This method of sharing the paperwork in the beginning worked well as it kept all members involved as opposed to the those who will be focusing on the editing in the coming weeks being sidelined up this point. However now we are beginning filming next week, I will be overseeing all paper work.
With the proposal, Ryan wrote a basic document when he was PM which myself and Tom added to. After the role switch and with pointers from Ross I added some colour to the document using a pixel colour swatch (pictured on left) and the Resonance Proposal Microsoft template (on right).
I have done the following:
– Organised and met with the client by myself on both ocassions (once as Video Production Manager and the second as Project Manager). The minutes for which I shared with the team via our Facebook page.
– Collaborated with Tom and Ryan on the original Proposal
– Started the design document that we will be able to refer to next week when we start filming
– Created skeleton document for the concluding letter
– Final Proposal I made the edits Ross recommended, edited a little of Toms contribution as well as the component section and production schedule and rewrote the treatment. I wrote the treatment and changed the font
– Added visuals to the written story boards from each member (one each).
Slightly altered the layout of our document before handing it over to the client for signing as seen below.
My role as Project Manager is to be the bridge between my team and our client ensuring that both are on the same page and that everything goes smoothly. I try to create a constructive and judgement free environment while in meetings with my team whilst also challenging them and encourage them to challenge me where appropriate. My management style is more so consultative as I recognise that both members in my team are extremely talented and out of respect I like to get their opinions and input.
As Project Manager I’m expected to have good time management thus leading to good organisation. I will admit this is not my strong suit therefore I am learning as I go but as I have an amazing team, they make it a lot easier. I’ve come to realise that as well as having to remind myself of deadlines and keep track I also remind them, this works both ways where if I drop the ball, they have reminded me. It’s a learning process. However at the moment our team is on track with our scheduled dates of filming, editing and completion.
Therefore our progress this quarter compared to last is better. We are able to do more now as last quarter we were still finding a bearings as a team. As I’ve said we are on track to complete the assignment on time. Our client is happy and so is my team so the upcoming weeks are looking good.
As agreed with out client our filming days are organised based on the availability of the Performance Students (1st and 3rd years) who we will be interviewing for the 2x videos of 2-3minutes length. Our first filming session is Wednesday 1st October during Kerynn’s Performance Communication class (1st Year).
At this point of the process I’ve learnt alot. In time management alone I’ve realised the responsibility taken on as the rest of the team needs me to be on my A game in order for them to be able to do their jobs and this goes both ways. I’ve acknowledged that I need to therefore sharpen up on my time management skills. I’ve realised my personality can also be a strength in my role as the mood I encourage during meetings can affect the discussion, mood of other members and whether the result of the meeting is what was wanted. Another lesson would be delegation as I was in the Cook Islands over the study break where the internet is slow (wifi is still fairly new) and unrealiable most of the time. I realised once I was there that I should have let the team know before hand and organised a meeting for them with the client to keep her in the loop.
All in all we’re on track, learnt a few lessons that hopefully we won’t be learning twice and have really gelled as a team. The next few weeks will see our teams productivity increase which will reflect in the end result.